Question: Hi Friends! We are looking at our County’s Homeless team and structure and are looking at what positions other communities have to manage the CoC and other funding and programs to serve homeless people. We currently have two staff in Ventura County managing the CoC program, ESG funding and contracts and now CESH, HEAP, etc. Can you please tell me the # of staff, classifications (if available) dedicated to these functions in your community?

By Tara Carruth
Oxnard, San Buenaventura/Ventura County CoC


  1. Laurel Weir on November 1, 2018 at 2:17 pm

    We currently have four positions who support the CoC Grant:

    Administrative Services Manager
    Program Review Specialist
    0.25 FTE Accountant

    Our Planner and Accountant are also staffing our ESG program. We are in the process of splitting off the ESG program from the CoC Program and moving the CoC Program to a different department. Once that is complete, we will have a full time Program Manager dedicated to the CoC Program and a part-time Planner dedicated to the ESG Program. We will also be increasing our accountant to a 1/2 time FTE. The Program Manager will have responsibility for HMIS as well and will get some support from IT staff but not a dedicated IT staff person.

    We are considering adding additional staff to assist with CESH and HEAP, but the final decision has not yet been made on that.

  2. Jenni O'Reilly-Jones on October 31, 2018 at 4:00 pm

    In Pasadena we have 2.5 FTE and next year it will be 3.5 FTE.

    1 FTE- HMIS Administrator
    1FTE- Program Coordinator II
    0.5 FTE-Program Coordinator I
    We also have a full-time Homelessness Policy Fellow this year, funded by the United Way.

    Next Year we hope to have:
    1 FTE- HMIS Administrator
    1 FTE- Program Coordinator II
    1 FTE-Program Coordinator I
    0.5- HMIS/Data Analyst

  3. Deme Hill on October 30, 2018 at 11:46 am

    Hi Tara,

    The San Diego CoC currently has 3 staff to administer these processes and we will be adding 2 additional staff for contract support.
    Chief Executive Officer, Director of Grants Management and CoC Lead Staff.

    Thank you,

    Deme Hill (CoC Lead )

  4. Rowena Concepcion on October 29, 2018 at 5:07 pm

    Hi Tara,

    For Riverside, we are in the process of restructuring our Homeless Programs Unit. Please note that we are the CoC Collaborative Applicant, Project Applicant for the 25
    HUD-CoC projects, HMIS Lead Agency, Administrative Entity for the state and Administrator for EFSP.
    We have 12 staff:
    Administrative Services Manager
    Administrative Services Officer (in recruitment)
    Social Service Planner
    Senior Program Specialist (2)
    Business Process Analyst
    Administrative Services Analyst ( 2 )
    Administrative Services Assistant (3)
    Office Assistant III

    • Tara Carruth on October 29, 2018 at 6:51 pm

      Thank you, Rowena!

  5. Tom Hernandez on October 26, 2018 at 1:09 pm

    Hi Tara,

    In San Bernardino County CoC we have a total of 10 staff. Half of which is dedicated to administering the HMIS.

    HMIS Staff:
    Administrative Supervisor
    Automated Systems Analyst II
    Automated Systems Technician
    Office Specialist (currently vacant)
    Office Assistant II

    CoC Core Staff:
    Chief of Homeless Services
    Staff Analyst II
    Program Specialist I
    Program Specialist I
    Secretary I

    • TARA CARRUTH on October 26, 2018 at 2:55 pm

      Thank you, Tom!

      • Dinah Lockhart on November 1, 2018 at 4:52 pm

        Tara, I’m sorry I forgot to respond. We have a total of 4 staff. We currently have a Homeless Programs Manager, a Housing Specialist II (State ESG), A Housing Specialist I (State ESG/federal CoC/local General Funded shelter programs), and we are recruiting for a Housing Data and Program Analyst (HMIS). The Homeless Programs also shares 1 FTE Administrative Office Professional (AOP) with the rest of the Housing and community Development Division programs (such as local Inclusionary Ordinance/In Lieu Fee Program; and HOME/CDBG). We plan to add 2 new grant funded positions when HEAP/CESH funding is available.

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